Effective Date: January 1, 2023
Last Updated: June 4, 2024
Holt of California (“Company,” “we,” “our,” or “us”) respects the privacy of our employees’ personal information.
Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act of 2020 (“CCPA”), we are required to provide California employees with a privacy policy that contains a comprehensive description of our online and offline practices regarding our collection, use, sale, sharing, and retention of their personal information as well as a description of the rights they have regarding their personal information. This Privacy Policy provides the information the CCPA requires as well as other useful information regarding our collection and use of personal information.
Please review this Privacy Policy carefully. From time to time, we may change this Privacy Policy. If we do, we will post an amended version on SharePoint. You also may receive a copy by contacting us as described in the “How to Contact Us” section below.
This Privacy Policy covers the following topics:
When This Policy Applies
This Privacy Policy is intended solely for, and is applicable only to, current and former California employees. Where relevant, it also applies to job applicants, interns, agency workers, contractors, consultants, directors, and other individuals whose information we collect in connection with providing employment. For ease of reference, this Privacy Policy generally refers to employee data, but this does not indicate in any way that an individual is our employee.
When This Policy Does Not Apply
This Privacy Policy does not apply to individuals who are not California residents.
This Privacy Policy also does not apply to our collection and use of your personal information in a consumer or business-to-business capacity. For more information on our collection and use of your personal information in that capacity, including how we process opt-out preference signals, please see our online privacy policy available at www.holtca.com/privacy-policy
Personal Information We Collect
The CCPA defines “personal information” to mean information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household. Personal information does not include publicly available, deidentified, or aggregated information or lawfully obtained, truthful information that is a matter of public concern. For purposes of this Privacy Policy, we will refer to this information as “Personal Information.”
Below are the categories of Personal Information we currently collect and, in the 12 months prior to the Effective Date of this Privacy Policy, have collected from past, current, and potential employees. Please note that the Personal Information we collect depends on your position, relationship to us, what information you choose to provide, and what information we are required to collect. Not all Personal Information listed below is collected from all past, current, and potential employees.
Sources of Personal Information
We collect Personal Information directly from you (California residents) and from recruiters; staffing companies; references; former employers; educational institutions; online providers (such as through LinkedIn and similar providers); government entities; other employees; business partners; payroll providers; benefits providers; medical providers; background checks; company bankers; claims handlers; authentication and single sign-on providers; advertising networks; internet service providers; data analytics providers; operating systems, platforms, or software; social networks; and data brokers. We do not collect all categories of Personal Information from each source.
Purposes for Collection
We currently collect and have collected the above categories of Personal Information for all purposes of providing employment, including to:
We also use your Personal Information for the purposes described in any applicable policies posted on the employee intranet also known as the “HUB”, described in our Employee Handbook, listed in our Code of Conduct, or provided to employees in writing at any time.
The following table identifies the categories of Personal Information that we disclosed for a business purpose in the 12 months preceding the Effective Date of this Privacy Policy and, for each category, categories of recipients to whom we disclosed Personal Information.
| Categories of Personal Information | Categories of Recipients |
| Personal identifiers as disclosed in Section 2. | Human resource information systems; operating systems and platforms; customer relationship management systems; background check service providers; government or law enforcement entities; applicant and recruiter software; payroll/tax providers; expense management service providers; enterprise travel providers; data analytics providers; company bankers; authentication and single sign-on providers; security providers; mobile device management providers; accountants; lawyers; benefits providers; social networks; company insurers; consultants and other professional advisors |
| Medical and insurance information as disclosed in Section 2 | Human resource information systems; Benefits providers; company insurers |
| Education, employment history, and related information as disclosed in Section 2. | Human resource information systems; background check service providers; benefits providers; lawyers |
| Characteristics of protected classifications under California or federal law as disclosed in Section 2. | Human resource information systems benefits providers; company insurers; background check service providers; lawyers |
We disclosed Personal Information to the above categories of recipients for the following business or commercial purposes:
We have not sold or shared Personal Information in the twelve (12) months preceding the Effective Date of this Privacy Policy. We do not knowingly collect, sell, or share the Personal Information of individuals under 16 years of age. We do not collect or process Personal Information for purposes of inferring characteristics.
We retain your Personal Information for as long as necessary to fulfill the purposes for which we collect it, such as to provide you with services you have requested, and for the purpose of satisfying any legal, accounting, contractual, or reporting requirements that apply to us. Please contact us as described in the “How to Contact Us” section below for more information on our employee data retention schedule.
If you are a California employee, you have the following rights with respect to your Personal Information:
You may submit a request to know, delete, and/or correct through our interactive webform available on the HUB under Human Resources or at holtca.com/privacy-policy or by calling us at 1.888.866.9985.
If you submit a request to delete online, we may ask you to confirm separately that you want your Personal Information deleted.
If you are submitting a request on behalf of a California employee, please submit the request through one of the designated methods discussed above. After submitting the request, we will require additional information to verify your authority to act on behalf of the California employee.
In addition to the CCPA rights discussed above, California law provides current and former employees with the right to request certain information relating to their employment, such as the right to access their personnel file and payroll records. Because these requests are governed by laws that contain different requirements than the CCPA, we handle such requests separately from CCPA requests. If you would like to make such a request, please contact the Human Resources Department at 1.888.866.9985.
If you would like to update your personal information, such as to notify us of a change of name or address, or if you have questions about your employment, please contact Human Resources by emailing hrdepartment@holtca.com.
We will comply with your request upon verification of your identity and, to the extent applicable, the identity of the California employee on whose behalf you are making such request. We will verify your identity either to a “reasonable degree of certainty” or a “reasonably high degree of certainty” depending on the sensitivity of the Personal Information and the risk of harm to you by unauthorized disclosure, deletion, or correction as applicable.
For requests to access categories of Personal Information and for requests to delete or correct Personal Information that is not sensitive and does not pose a risk of harm by unauthorized deletion or correction, we will verify your identity to a “reasonable degree of certainty” by verifying at least two data points that you previously provided to us and which we have determined to be reliable for the purpose of verifying identities.
For requests to access specific pieces of Personal Information or for requests to delete or correct Personal Information that is sensitive and poses a risk of harm by unauthorized deletion or correction, we will verify your identity to a “reasonably high degree of certainty” by verifying at least three pieces of Personal Information previously provided to us and which we have determined to be reliable for the purpose of verifying identities. In addition, you will be required to submit a signed declaration under penalty of perjury stating that you are the individual whose Personal Information is being requested.
When we hire you, we provide you with other policies and procedures that govern your use of our offices, networks, computers, and other devices. We have the right to monitor your use of our offices and electronic resources in accordance with those policies and procedures.
For more information, please read our Employee Handbook regarding policies stored on the employee intranet also known as the “HUB”. You can obtain copies of all the Company’s policies by emailing Human Resources at hrdepartment@holtca.com.
We are committed to ensuring this Privacy Policy is accessible to individuals with disabilities. If you wish to access this Privacy Policy in an alternative format, please contact us as described below.
To contact us for questions or concerns about our privacy policies or practices please email Human Resources at hrdepartment@holtca.com or contact Human Resources at 1.888.866.9985.
Holt of California is proud to be a member of the elite group of Caterpillar® dealers worldwide. We provide jobs to close to 800 employees, working to bring equipment solutions for the diverse needs of our customers.
Our customers are the reason we exist. At Holt of California we pride ourselves on superior customer satisfaction. As our customers’ needs change, we adapt and grow to meet and exceed their expectations by offering them a full range of products and services.
